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We assist our clients to better understand the purpose and requirements of each clause in the ISO 45001: 2018 making it easier for clients to establish an Occumpational Health and Safety Management System in a step-by-step approach.
Our documents will assist you:
- To understand the purpose and requirements of each clause in the ISO 45001:2018 making it easier for you to establish an OH&S Management System in a step-by-step approach.
- To have access to practical examples and form templates for use regarding occupational health and safety issues alongside guidance of how to handle the different situations
- To learn how to build your own DIY OH&S management system in a step-by-step approach and receive real-world examples of health and safety issues from us along with the ideal way to handle that situation.
Mandatory documents required by ISO 45001
ISO 45001 is an international standard providing guidance for best practices for OH&S (occupational health and safety. The standard introduces a new approach to document and record control, which replaces the OHSAS 18001 requirements for records and procedures with new requirements for documented information.
The overall goal of an OH&S Management System is to reduce injuries and minimise diseases in the workplace, while promoting and protecting the physical and mental health of the workforce.
Mandatory documentation and records to be completedin order to comply with ISO 45001 – as well as non-mandatory documents that can support your compliance activities.
Two phrases indicate what kind of document is required by the standard. “Retain documented information as evidence of …” requiresthat the record needs to be produced, while “maintain as documented information” requires that the document needs to be developed, including the procedures. In both instances these documents form an important part of the base of the recordkeeping system of the OH&S Management System.
Mandatory documented information
- Clause 4.3 Scope of the OH&S management system
- Clause 5.2 OH&S policy
- Clause 5.3 Responsibilities and authorities within OH&SMS
- Clause 6.1.1 OH&S process for addressing risks and opportunities
- Clause 6.1.2.2 Methodology and criteria for assessment of OH&S risks
- Clause 6.2.2 OH&S objectives and plans for achieving them
- Clause 8.2 Emergency preparedness and response process
Mandatory records
- Clause 6.1.1 OH&S risks and opportunities and actions to address them
- Clause 6.1.3 Legal and other requirements
- Clause 7.2 Evidence of competence
- Clause 7.4.1 Evidence of communications
- Clause 8.2 Plans for responding to potential emergency situations
- Clause 9.1.1 Results on monitoring, measurements, analysis and performance evaluation
- Clause 9.1.1 Maintenance, calibration or verification of monitoring equipment
- Clause 9.1.2 Compliance evaluation results
- Clause 9.2.2 Internal audit program
- Clause 9.2.2 Internal audit report
- Clause 9.3 Results of management review
- Clause 10.2 Nature of incidents or nonconformities and any subsequent action taken’ including their effectiveness
- Clause 10.2 Results of any action and corrective action, including their effectiveness
- Clause 10.3 Evidence of the results of continual improvement
Non-mandatory documents
In addition to mandatory documentation, non-mandatorydocuments might come in handy in relevant areas where documents can help to manage processes. includes the following procedures:
- Clause 4 OH&S Manual
- (Clause 4.1 Procedure for determining context of the organization and interested parties
- Clause 5.4 Procedure for consultation and participation of workers
- Clause 6.1.2.1 Procedure for hazard identification and assessment
- Clause 6.1.3 Procedure for identification of legal requirements
- Clause 7.4.1 Procedure for communication
- Clause 7.5 Procedure for document and record control
- Clause 8.1 Procedure for operational planning and control
- Clause 8.1.3 Procedure for change management
- Clause 9.1.1 Procedure for monitoring, measuring and analysis
- Clause 9.1.2 Procedure for compliance evaluation
- Clause 9.2 Procedure for internal audit
- Clause 9.3 Procedure for management review
- Clause 10.1 Procedure for incident investigation
- Clause 10.1 Procedure for management of nonconformities and corrective actions
- Clause 10.3 Procedure for continual improvements
The main objective of the documentation requirements is designed to:
- Ensure consistency of the processes and provide evidence that procedures are applied
- Record keeping compliancy will ensure a robust, effectively documented Management System, easy to maintain and achieve certification/s.
